Gregg Township Centre County, Pennsylvania

April 2014

4April_BOS_Meeting_Minutes_2014.pdf

Gregg Township, Centre County

Board of Supervisors Meeting Minutes

April 10, 2014

ATTENDANCE

Supervisors: Chairman Joel Myers, Douglas Bierly, Charles Stover

Staff: Roadmaster Laron Horner, Secretary/Treasurer Jennifer Snyder

Other: Gary Horner, Diane Musser, Andrew Miller, Jim Smith, Ray Grove, Patrick Leary, Jane Burrows

 CALL TO ORDER The Gregg Township Board of Supervisors meeting held on March 13, 2014, was called to order at 7:00 p.m. by Chairman Joel Myers followed by the Pledge of Allegiance.

PUBLIC COMMENT Mr. Jim Smith, Spring Mills, addressed the board concerning a missing sign on their private road, Spruce Lane. The Township’s policy is that the township will buy the first sign and then any replacement after that, residents on that lane must pay for or provide another sign.  The Township could order the sign and invoice him. Mr. Smith indicated that he would get his own sign made.

SPEAKER/GUESTS No speakers/guests

LIAISON REPORTS

Solicitors Report: Mr. Rayman reported that we received a new date for arguments for the Musser Property but unfortunately Mr. Rayman will be out of town and he has requested another date.  Concerning the Fire Hall Road Spur, Mr. Rayman asked for an update. Mr. Myers reported that the agreement had been signed by the Miller’s as well as the Board. The township will file it at the Recorder of Deeds.  Mr. Rayman would like a copy of the Conditional Use application before next month’s Board meeting.

Emergency Management Coordinator/Gregg Township Fire Company: Mr. Grenoble was not in attendance.

Old Gregg School Advisory Committee: Ms. Burrows reported Mary Kay Williams attended the Advisory Board meeting to further the work that was done on the vision of the school and how to move forward with this. A Playground committee member, Kristen Riddle, had a booth at the Annual Craft fair and sold goodies to raise funds for the new playground. She did very well.  The Craft fair and Egg Hunt was a big success. Open Mic Night will be the 19th of April. Steve Black is in charge of this event. Movie Night is the 26th of April. Ms. Snyder asked Ms. Burrows to write a letter in support of the playground grant that is due April 16th.

Penns Valley Code Enforcement Agency (PVCEA): Mr. Lesniak reported for the PVCEA. Discussion took place concerning the abandonment of a non-conforming use in the Zoning Ordinance. There will be a Zoning Hearing on May 1st that Mr. Lesniak will attend. The Township will post the property and post a sign at the school for the Zoning Hearing and the Conditional Use hearing.

ROAD MATERIALS BID (Moved to this point in the agenda.)

Bids were opened and read. We received bids from HRI, Inc, Hansen Aggregates, Glenn O. Hawbaker  and Eastern Industries. Discussion took place. Bids were awarded using the delivered price.

Mr. Bierly made a motion to award the bid for aggregate to Hansen Aggregates, Inc. Second by Mr. Stover. No other discussion. Vote in favor was unanimous. 3 – 0 Mr. Bierly made a motion to award the paving materials bid to HRI, Inc. Second by Mr. Stover. No other discussion. Vote in favor was unanimous. 3 – 0

Penns Valley Emergency Medical Association (PVEMA): Mr. Leary reported that they updated all radios/pagers for the staff and vehicles. The old radios were not programmable but Mr. Horner asked if they would work for the Township.  Mr. Leary will look into this.

Penns Valley Regional Planning Commission (PVRPC): Mr. Bierly reported the PVRPC is reviewing the Penns Valley Regional Comprehensive Plan which is updated every ten years. There was discussion about the Volunteer Workers Compensation for the PVEMA. Mr. Bierly reported that Solicitor John Miller will draw up an agreement between the PVEMA and each township.

Gregg Township Planning Commission:  Mr. Bierly reported that the Planning Commission discussed the Township Highway Occupancy permitting process (HOP). They discussed the conditional use application that was recently submitted. They asked that the applicant attend the next planning commission meeting so that they can ask more questions and then forward their recommendations to the Board of Supervisors before the public hearing to be held May 8, 2014.

Rails to Trails:  The work has been done for the feasibility study. Albertin Vernon should be wrapping things up and sending us a final invoice. We submitted a grant, with the help of Centre County Planning Office, to the PA Department of Transportation to help build a portion of the trail. Special thanks to Mike Bloom from the County Planning Office for his help with this grant.

Tri-Municipal Park: Mr. Leary reported that the Tri-Municipal Park board is looking at doing private fundraising through the Centre County Community Foundation. Mr. Myers was asked to look at erosion issues at the park.

Water/Sewer Authorities: Mr. Horner reported that the Sewer Authority received quotes for tank assessment. They did settle with the Gettig Estate and they received almost all of the money that was due to the Sewer Authority.  The Water Authority has been checking for leaks but everything seems to be going fine.

SECRETARY/TREASURER’S REPORT

Meeting Minutes: Mr. Bierly made a motion to approve the March 13, 2014 regular Meeting Minutes. Second by Mr. Stover. No further discussion. Vote in favor was unanimous. 3 -0

Checking Account Detail:  Mr. Stover made a motion to accept and approve the Checking Account Detail/Monthly Financial Report as presented. Second by Mr. Bierly. No further discussion. Vote in favor was unanimous. 3 – 0

1st Quarter Budget Review: Mr. Bierly asked to table this discussion until the May meeting.

 Mr. Bierly made a motion to approve the transfer of $700 from General Fund Savings account to the Street Light Fund then transfer this amount back when we receive our Real Estate taxes in May. Second by Mr. Stover. No further discussion. Vote in favor was unanimous. 3 – 0

Mr. Bierly made a motion to approve transfer of $4950 from General Fund Savings to Old Gregg School Fund. Second by Mr. Stover. No further discussion. Vote in favor was unanimous. 3 – 0 Mr. Bierly hopes that by the summer, the Old Gregg School fund should be able to pay back the General Savings account.

ROADMASTER REPORT

Mr. Horner reported that the road crew has been busy sweeping intersections and streets. They are getting the loader back. They have patched the mountain roads for the first time but they will need to be worked on later in the year. They removed the slide from the playground. Mr. Horner is getting an application ready for a Dirt and Gravel Road Grant which is due April 26. The grant is to do work on  Vonada Gap. The road crew plus Ms. Snyder took the flagger training and passed.  

OLD BUSINESS

Musser Property: Musser v. Gregg Township, et al. (Case No. 2011-4845): See discussion above.

Codification: We are waiting to hear from Keystate Publishing with the final draft.

Fire Hall Road Spur: Agreement has been signed and is ready to be recorded at the Recorder of Deeds. Ms. Snyder will take care of this. Mr. Myers would like to add this to the record in regards to the agreement: On Saturday, March 22, 2014 a meeting was held to clarify several questions that Andrew and Donna Miller had relevant to the easement currently being given to Gregg Township by the Millers. In attendance were Andrew Miller, Township Engineer Don Franson and Chairman Joel Myers. Don Franson reviewed with us the exact location of the boundary of the easement. It was described as a distance of one foot (12”) from the edge of the current pavement. We looked at this for the full length of the easement and it was easily visible when scratching the surface to find the edge of pavement. Mr. Miller was fine with how this was described and demonstrated by Mr. Franson.

We did look at the wall and discussed repair of such. Mr. Franson suggested that when this repair is done that we use 2 feet by 2 feet concrete blocks to shore up at least the lower portion of the wall with the base being at the same elevation of the base of the existing wall. We did observe that recent freezing and thawing had resulted in additional deterioration of the wall. Mr. Myers indicated that the Township has no time frame in mind to do this work but that will continue to monitor the condition of the wall.

The Right of Way to do the wall repair was discussed. Mr. Miller indicated that we could use his existing drive to approach the wall form the lower side as needed. We discussed a simple temporary easement that could be developed to allow us to do this work. A draft will be provided for the Township to keep in our file.

Mr. Myers discussed item #2 from the agreement (relevant to utilities on this easement) with Mr. Miller. He recommended that the township would really like to retain this item as it is standard in this type of easement. After some discussion, Mr. Miller agreed that this item could be retained. The meeting lasted for approximately one hour.

Electric at the Ball Field:  The total estimated cost of this project to run electric from across the creek is $7237.69. This would get the electric to the pole and the little league would be responsible to run electric to the concession stand and the monthly bill. The board discussed splitting the cost of the project with the little league and taking the funds from the Rec Fee in Lieu Fund.

 Mr. Bierly made a motion to split the cost with the little league contingent upon the Neese’s requesting service to their property, the little league running power from the pole to the concession stand and the little league also covering monthly bills which will be in their name.  Second by Mr. Myers. No Further Discussion. Vote in favor 2 – 1. Mr. Stover voted nay.

NEW BUSINESS

PSATS Conference:  The Board and staff will be attending the PSATS conference in Hershey. In the work session, they covered the resolutions that would be on the ballot at the conference.

Bridge Superstructure Replacement Over Penns Creek Road SR 2012: This bridge project will start in March 2015. The Township should be aware of this bridge work and the detours that will be in place that might affect local businesses.

Grapevine Newsletter: Potential articles to include were discussed. Ms. Snyder will get the May Newsletter ready to go and to the printer when she returns from the PSATS conference.

Playground Grant:  Mr. Myers explained that the Playground Committee is getting a grant ready to submit to the Department of Conservation and Natural Resources (DCNR).  The match to this grant is $20,000. In order to submit the grant on time, the Township took out a line of credit note for the match amount but this was for the purpose of submitting the grant only. The Playground Committee feels confident that they can raise the matching funds without using this line of credit. If the grant is awarded and we raise the $20,000 match, DCNR will fund the project with $40,000 for a total of $60,000 towards a new accessible playground.

 Mr. Bierly made a motion to sign the Grant Agreement Signature Page. Second by Mr. Stover. No further discussion. Vote in favor was unanimous. 3 – 0

Mr. Bierly made a motion to approve R-14-05 Resolution to receive funds from DCNR for playground grant. Second by Mr. Stover. No further discussion. Vote in favor was unanimous. 3 – 0  

Mr. Stover made a motion to sign Resolution R-14-06 Jersey Shore Bank Loan Resolution. Second by Mr. Bierly. No Further Discussion. Vote in favor was unanimous. 3 – 0

Mr. Bierly made a motion to Sign Jersey Shore Bank Loan Commitment Letter. Second by Mr. Stover. No further discussion. Vote in favor was unanimous. 3 – 0

Long’s Trailer Park Permit: Mr. Stover made a motion to sign the Trailer Park permit for 2014. Second by Mr. Bierly. No Further discussion. Vote in favor was unanimous. 3 – 0

CORRESPONDENCE

1.       Centre County Recycling and Refuse Authority Report

2.       Conservation Project at Houser Farm on Immel Road- General Permit Acknowledgment Notification

3.       PA DOT – Potters Mills Gap Project – Notice of Public Hearing and availability of Draft

4.       Penns Valley Senior All Night Party Donation Request Letter

5.       Jersey Shore Bank – Interest Rate of 0.25% effective April 1, 2014

6.       Centre County West Nile Virus Program Letter

The meeting correspondence was reviewed and discussed.  Mr. Myers mentioned there will be an additional meeting for the Potters Mills Gap on May 7th.

ADJOURN

Mr. Bierly made a motion to adjourn at 8:41 p.m. Second by Mr. Stover.  No further discussion. Vote in favor was unanimous.  3-0

Respectfully Submitted By,

 

 

Jennifer Snyder

_____________________________

Jennifer Snyder, Secretary/Treasurer

 
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Office Hours

8:30 a.m. - 2:30 p.m.
Monday - Friday

The Supervisors

  • Joel Myers, Chairman: supervisor2@greggtownship.org
  • Douglas Bierly, Vice-Chairman: supervisor1@greggtownship.org
  • Charles Stover, Supervisor: cws14@yahoo.com

Contact Information

Gregg Township Office

106 School Street
PO Box 184
Spring Mills PA  16875

Phone: (814) 422 - 8218 Fax: (814) 422-8080

secretary@greggtownship.org

Gregg Township Shed

147 Water Street

Spring Mills PA 16875

Phone: (814) 571-2096

roadmaster@greggtownship.org