Gregg Township Centre County, Pennsylvania

March 2012

pdf3Mar_BOS_Meeeting_Minutes_2012.pdf

Gregg Township, Centre County

Regular Board of Supervisors Meeting Minutes

March 8, 2012

The Board of Supervisors met in Executive Session on Tuesday, March 6th, Wednesday, March 7th and Thursday, March 8th, 2012 to interview candidates for the Maintenance Worker Level 2 job opening and to discuss personnel issues.

ATTENDANCE

Supervisors: Patrick Leary, Douglas Bierly, Joel Myers; Staff: Secretary/Treasurer- Jennifer Snyder, Roadmaster-Mark Konopelski; Solicitor-Robert Rayman; Engineer-Don Franson; Emergency Management Coordinator- Don Grenoble; Sewer/Water Authority-Laron Horner, Tom Stitzer; Planning Commission-Jane Scheuzenzuber,

VISITORS: Dan Heckman, Jack Guisewite, Kay Guisewite, Mike Bloom, Frank Migneco, Dianne Musser, Dale Musser, Don Grenoble, Leslie Warriner, Cindy Hull, Denny Hull,

CALL TO ORDER: The Gregg Township, Centre County, Regular Board of Supervisors meeting was called to order by Chairman Patrick Leary at 7:00 p.m. followed by the Pledge of Allegiance.

PUBLIC COMMENT: Dennis Hull 121 Egg Hill Drive, Spring Mills addressed the board and questioned if the Board had come up with any funds or plans to fix his road. Mr. Leary tabled this discussion until roads were discussed during the New Business portion of the agenda. No other comments at this time.

SPEAKERS/GUESTS

Old Gregg School Advisory Committee: Robin Bastress gave a brief update on the OGS. They are operating on the Spring Schedule. Nittany Valley Railroad has rented a room at the OGS. They are in the old storage room. Line Dance Class will be starting this week. Community Egg Hunt sponsored by 3 Girls Scout Troops to be held on April 7 which is the kickoff for the Farmers Market. Farmers Market will run through May 5 which date they will have a Vendor/Craft fair. Community Dance is on St. Patrick's Day.

Penns Valley Little League: 2012 Contract was discussed. Motion made by Mr. Bierly to sign the 2012 Penns Valley Little League contract. Second by Mr. Myers. Vote in favor was unanimous. Contract was signed by the Board of Supervisors as well as a representative from the Little League. Mr. Konopelski questioned the progression of putting electric at the field. Mr. Lucas, President of Penns Valley Little League, reported that this is on hold due to lack of funds to continue with this project.

Frank Migneco, SEDA-COG Energy Resource Center: Mr. Migneco handed out literature to the board. He introduced the Energy Resource Center which was re-started in 2005 due to the deregulation of electric utility companies in Pennsylvania and the global increase on energy demand. One of the services offered at the Energy Resource Center is a Utility Bill Analysis and Energy Assessment. Typical cost of this analysis for a Municipality is $8,000 to $15,000. They try to help municipalities find any trends or anomalies that stick out and analyze what they represent. Once they get the 24 months spreadsheet ready, they will do a report and meet with the municipality representatives. They will plot out Costs vs. Consumption. The Resource Center received a grant from West Penn Power to help 10 municipalities to provide them a no-cost Utility Billing Analysis and Energy Assessment. Gregg Township is on the list to help. After the analysis, they will help the municipalities to look for funding sources to implement their ideas that will be no cost to the township. Motion made by Mr. Bierly to contract with SEDA-COG to do Utility Bill Analysis. Second by Mr. Myers. Vote in favor was unanimous.

Rails to Trails, Mike Bloom – Centre County Planning Office: Mr. Bloom complimented the Township for their forward thinking in working with the DCNR to obtain funding for the rail trail feasibility study. The draft Scope of Work was discussed. The SOW lays out the foundation for the Request for Proposals (RFP) which we will discuss at the April 2012 Board of Supervisors meeting. The public is encouraged to discuss their ideas and suggestions with the Township or with Mr. Bloom. In the next week, we will clean up the Scope of Work and then develop the RFP. By the end of May, we should be able to send out the RFP. The County would like to administer the grant to help the Township in this regard. They will handle the paperwork and work with DCNR. The Township would handle the financial aspects of the grant as the grantee. Ms. Scheuzenzuber will continue to be the lead community liaison. Motion was made by Mr. Bierly to transfer the administration of the Rails to Trails Feasibility Grant from Gregg Township to Centre County Office of Planning and Development. Gregg Township will continue to handle the financial aspect. Second by Mr. Myers. Vote in favor was unanimous.

Mr. Leary moved the discussion of the Ross Hill Bridge and Harter Road Bridge to this point in the meeting.

Ross Hill Bridge: This Bridge is closed down to a one lane bridge due to the downgrade of the bridge during a recent inspection. Two proposals were received for temporary repairs on the bridge.

John Claar Excavating - $15,594

Nestle Road Construction, Inc. - $22,900

These repairs will upgrade the bridge to full capacity until we are able to do a permanent repair in the Spring/Fall of 2013. Motion was made by Mr. Myers to contract with John Claar Excavating to go ahead with the repair. Second by Mr. Bierly. Vote in favor was unanimous.

Harter Road Bridge: This Bridge is currently closed. Different types of repairs have been discussed over the last week. We would need to obtain an Emergency Permit to do any repair. Nail laminated decking was discussed as a temporary repair as was renting a bridge deck. The nail laminated decking would cost about $15,000. This may be something our Township could install in-house. The County Liquid Fuels grant monies will be used for funding of this bridge repair and replacement, along with monies from the Retroactive Funding. Mr. Franson, Engineer, would like to proceed with the Emergency Permit to get this process started. Motion was made by Mr. Myers to have Mr. Franson look at different options for a temporary fix of the bridge and start the process for the Emergency Permit. Second by Mr. Bierly. Vote in favor was unanimous.

Request For Proposals for Engineering Services for the Harter Road Bridge Rehabilitation: Mr. Franson gave the Township a draft copy of the RFP to hire an Engineer Firm to begin this process. Discussion took place. He will also get this approved by Randy Albert. Motion by Mr. Myers to go ahead with the RFP and have them due back by Wednesday, April 4, 2012 to be approved at the April 5, 2012 Board of Supervisors meeting. Second by Mr. Bierly. Vote in favor was unanimous.

Letter to Keller Engineers concerning the Ross Hill Bridge: Keller Engineers is seeking approval from the Board to change from Navarro & Wright Consulting Engineers, Inc. to The Markosky Engineering Group, Inc. to satisfy their 10% DBE participation goal. Navorro & Wright Consulting Engineers graduated from this status shortly after Keller Engineers submitted their State of Interest. In the letter to be signed, Keller Engineers would also like to add AWK as a subcontract to the project. They will be able to provide us with the Boring Information. Motion by Mr. Bierly to approve and sign the letter to Keller Engineers, Inc. Second by Mr. Myers. Vote in favor was unanimous.

Letter to the Centre County Municipal Planning Organization: A letter requesting the CCMPPO allocate local retroactive bridge funding from the 2013-2016 Centre County Transportation Improvement Program (TIP) to the Harter Road (T-464) bridge project was presented to the Board. Mr. Myers made a motion for the Board to sign and send this letter. Second by Mr. Bierly. Vote in favor was unanimous.

Mr. Leary moved the Musser Property report to this point in the agenda.

Musser Property: Mr. Rayman presented the Board of Supervisors with a brief and several outstanding motions that have been filed concerning the Musser Property Lawsuit. A judge will hear this case on March 28, 2012.

SECRETARY/TREASURER'S REPORT

Approve February 9, 2012 Meeting Minutes: Motion by Mr. Bierly to approve the February 9, 2012 as stands. Second by Mr. Myers. Vote in favor was unanimous.

Approve January 3, 11, Feb 28, 2011 Meeting Minutes: When looking at the Township Minute Book, it became apparent that there was no record of a motion to approve these minutes. Ms. Snyder would like the board to approve the Jan 3, 11 and Feb 23, 2011 minutes as presented. Mr. Bierly made a motion to approve the minutes as stands. Second by Mr. Myers. Vote in favor was unanimous.

February 10, 2011 Meeting Minutes: The minutes from this Board of Supervisors meeting is missing. The previous secretary, Ms. Xochi Confer, failed to finish and present these minutes to the Board upon being terminated from her position. The Board of Supervisors, using the Meeting Agenda, discussed items that would have been discussed at this meeting and were able to come up with a draft agenda for the Feb. 10, 2011.

February 2012 Checking Account Detail, Financial/Budget Report: Mr. Myers made a motion to accept the Checking Account Detail and the Financial and Budget Report as presented. Second by Mr. Bierly. Motion in favor was unanimous.

Township CD Accounts: Ms. Snyder will look into the interest rate of all of our accounts and come back to the board with her findings.

OPEN BIDS

HUBER GRADER: We advertised to sell the Huber Grader on Municibid. The bidding did not reach our reserve bid price. Mr. Konopelski has talked to a bidder who is willing to pay $6000 for the grader. Mr. Leary made a motion that upon receipt of a check/payment, the Township will transfer ownership of the Huber Grader for $6000. Second by Mr. Myers. Vote in favor was unanimous.

Road Materials: Bids were received from Eastern Industries, Hanson Aggregates, and HRI. Bids were opened and read at the meeting. After discussion, Mr. Bierly made a motion to award the stone aggregate to Hanson Aggregates, Inc. Second by Mr. Myers. Vote in favor was unanimous. Mr. Bierly made a motion to award the Hot Mix and Cold Patch bid to HRI, Inc. Second by Mr. Myers. Vote in favor was unanimous.

Mr. Konopelski reported that HRI, Inc. will be coming out to fix the Fiber Matting portion of Lower Georges Valley Road where the aggregate didn't bond with the tar. They are standing behind their warranty of this process and repairing it at their cost.

Egg Hill Drive: Mr. and Mrs. Dennis Hull, 121 Egg Hill Drive, Spring Mills, questioned whether the Board was going to fix their road. They are not asking for paving of the road but would like us to fill in the pot holes that are on this Drive. In years past, there is no way that an ambulance or fire truck could get up to their homes in winter conditions. Mr. Konopelski agreed that the roads are a problem but if they were to take over every lane or alley, it would set precedence for other alleys. In order for the Township to officially take over this road, all citizens on that lane need to designate a portion of their right of way to the township. Mr. Bierly will contact Mr. Rayman to see what it would take to get the right of way for this lane. The Township will need a legal definition for the term alley and develop a policy to define an alley in the Village District and a maintenance policy for said alleys. Discussion took place. A motion was made by Mr. Myers to spend up to $300 for Egg Hill Drive and Water Tower Lane for stones to fill pot holes. Second by Mr. Leary. Vote was unanimous. Upgrading this road will provide access for Mr. Stitzer and the Water Authority to get access to the water tower.

OLD BUSINESS

Musser Property: See above

Codification: Nothing new to report.

Ross Hill Bridge: See above

Harter Road Bridge: See above

CDBG: Letter was given to the Board from Mr. Siegel. No action taken.

Human Resource Manual/ Job Descriptions: Nothing new to report

Rails to Trails: See above

Maintenance Employee Level 2: The Township is in the process of interviewing candidates for this job.

NEW BUSINESS

Certificate of Appreciation for Ms. Mason: Certificate was signed by the Board and will be mailed by Ms. Snyder.

EIT TAX COLLECTION: Donna Miller is no longer collecting the Earned Income Tax for the Township. Because of the Act 32, the State College Borough, Centre County Tax Agency, is the Earned Income Tax Collector for Centre County. To close out the 2011 taxes in a timely fashion, Ms. Miller would like to hire a part time worker. Mr. Bierly made a motion to appropriate up to $750 for an assistant to help Ms. Miller close out the 2011 EIT taxes. Second by Mr. Myers. Vote in favor was unanimous.

Centre County Association of Township Officials: Annual CCATO dues for the Township are $100. Last year, the Township donated $100 towards the scholarship fund. Mr. Myers moved that we pay $100 towards the dues to CCATO and $100 to go into the CCATO Scholarship Fund. Second by Mr. Bierly. Vote in favor was unanimous. A reminder, the Annual Spring CCATO Meeting is Thursday, March 29 at 7 p.m. at the CPI.

Resolution R-12-08 Prevailing Wage Reform Resolution: The board discussed this resolution which gives the Township's support of Prevailing Wage Reform. Mr. Myers made a motion to sign Resolution R-12-08. Second by Mr. Bierly. Vote in favor was unanimous. Ms. Snyder will send a copy to PSATS and to our PA Senate and House Representatives.

Penns Valley Regional Planning Commission Comprehensive Plan Recommendations: The PVRPC has given Townships a chance to add their support to another initiative on the Comprehensive Plan. After a discussion, the Board has decided to add Gregg Township to Recommendation #2 – Water Source protection and #7 – Preservation of high quality watersheds. Ms. Snyder will forward this to Ms. Marshall.

Steve Wolfe – Methane Digestor: Mr. Hankinson is taking care of this. No discussion.

Gavek's Graphics: Ms. Snyder has requested the Township purchase for approximately $50, a disc which would contain various versions of the Gregg Township Logo. These logos could then be used on letterhead, newsletters, website, etc. Mr. Myers made a motion to purchase the disc from Gavek's for about $50. Second by Mr. Leary. Vote in favor was unanimous.

Dirt and Gravel Road Grant: Mr. Konopelski is working on submitting a Dirt Gravel Road grant for the intersections of Lingle and Vonada Gap Roads. Mr. Myers made a motion for Mr. Konopelski to go ahead with the Dirt and Gravel Road Grant. Second by Mr. Bierly. Vote in favor was unanimous. This grant is due by April 30, 2012.

GRS-IBS Bridge System: Mr. Myers attended a webinar that discussed the GRS-IBS Bridge System. There is an example of this type of bridge structure in Clearfield. This type of construction can save up to 50% of costs on bridge sub-structure compared to traditional methods.

Hot Water System: Tabled until next meeting.

STAFF/LIAISON REPORTS

Roadmaster Report: The crew has been dealing with the dirt roads where there are swampy soft areas due to the weather this year. They started sweeping the streets today. Most of the developments are done and should be completed next week. They lost one employee and we are in the process of hiring another employee. There were 47 completed applications turned in for this job opening.

Gregg Township Planning Commission: The Planning Commission met in Joint Meeting this past Monday with the Authorities, Boards and Commission of the Township. Nothing to report.

Emergency Management Coordinator: A regional equipment list from neighboring township was given to Mr. Grenoble. This equipment can be borrowed in case of an emergency. The township should be able to handle the first 72 hours of an emergency with their own equipment and resources. Our emergency plan is in place and has been reviewed. Mr. Grenoble thanked the township for taking care of winter maintenance of the parking lot of the fire hall. Egg Hill Run will be the first responsibility of the fire police this season. He will bring the list of activity for the fire police to approve at the next township meeting.

Gregg Township Water and Sewer Authority: Nothing new to report. They met at the Joint Meeting this past Monday as well. This summer they will be doing the water meter reading replacement.

PVRPC: See above

Tri-Municipal Park: Resolution R-12-09 was discussed. This resolution gives our support for the Park committee to submit a grant. Mr. Bierly made a motion to sign Resolution R-12-09. Second by Mr. Myers. Vote in favor was unanimous. The 2nd Amendment to Joint Articles of Agreement for the Tri-County Park was presented to the board. It will be signed by Potter Township, Gregg Township and Centre Hall Borough. This amendment keeps $15,000 in a reserve for maintenance of the Property prior to any expenditure being made for development of the property. Motion made by Mr. Bierly to sign the 2nd Amendment to Joint Articles of Agreement. Second by Mr. Myers. Vote in favor was unanimous.

COORESPONDENCE

Correspondence was discussed.

ADJOURN

Mr. Myers made a motion to adjourn at 9:48 p.m. Second by Mr. Bierly. Vote in favor was unanimous.

Respectfully Submitted By,

_____________________________________

Jennifer Snyder

Secretary/Treasurer

 
You are here: Home Board of Supervisors Meeting Minutes 2012 March 2012

Office Hours

8:30 a.m. - 2:30 p.m.
Monday - Friday

The Supervisors

  • Joel Myers, Chairman: supervisor2@greggtownship.org
  • Douglas Bierly, Vice-Chairman: supervisor1@greggtownship.org
  • Charles Stover, Supervisor: cws14@yahoo.com

Contact Information

Gregg Township Office

106 School Street
PO Box 184
Spring Mills PA  16875

Phone: (814) 422 - 8218 Fax: (814) 422-8080

secretary@greggtownship.org

Gregg Township Shed

147 Water Street

Spring Mills PA 16875

Phone: (814) 571-2096

roadmaster@greggtownship.org