Gregg Township Centre County, Pennsylvania

August 2011

8August__Minutes.pdf

Gregg Township Supervisors

Regular Meeting Minutes

August 11, 2011

Call to Order: The August 11, 2011 regular meeting of the Gregg Township, Centre County, Board of Supervisors was held in the Old Gregg School, Room 106, Spring Mills, PA. Chairman Patrick Leary called the meeting to order at 7:00 p.m.

 

Attendance: Chairman Patrick Leary, Douglas Bierly, Joel Myers, Solicitor Robert Rayman

 

Staff: Roadmaster Mark Konopelski, Secretary/Treasurer Jennifer Snyder

 

Visitors: Jane Burrows, Dianne Musser, Bill Seigel, Linda Marshall, Tiffany L. Covalt, Don Grenoble, Gil Morrison, Laron Horner

 

SPEAKERS

1. Old Gregg School Advisory Committee - Jane Burrows: The OGS advisory committee reported that rooms 103 and 104 have been rented by the Penns Valley Community Church. The PVCC church wants to do some renovations to these rooms and have submitted plans to the OGS advisory committee. One of the rooms will be used as a Youth Center. The gym will be in constant use this fall. They are having a fun full Day on Sept 17, 2011. There will be another zumbathon, as well as a dance and yard sale.

2. Community Development Block Grant Close-Out: SEDA COG representative Mr. Siegal addressed the Board. He gave a brief overview of SEDA COG and its mission statement. Mr. Siegal and Ms. Glenda Ruch looked over the Townships records in regards to the CDBG grant and found things to be in order. The township had previously hired Pat Casher from Casher Consulting to be the grant manager. He was unable to finish the project due to health issues. Mr. Siegel and Ms. Ruch will be able to assist the township in closing out and finishing up the grant. This first consultation to review the records was done free of charge. From this point on, they will charge us for services on an hourly basis.

 

Mr. Siegal then reviewed with the board the primary points of interest he covered in a letter to the township on August 2, 2011 (see attached). First step: Payments to Pat Casher, Casher Consulting for $35,000.00 was verified with the Township Records. Second Step: Confirm with PennVEST whether or not the funds the Township received from them are Federal or State Funds. This would determine if we have to do a Project audit or a Federal Single Audit. But Mr. Seigel is certain we will only have to do a project audit. Step 3: Confirm with Kim Weigand that a project audit is necessary. Step 4: Prepare a budget revision to use the $5238.80 remaining in the fund from project activities to admistrative costs to help with the process of closing the grant. Step 5: Procure Professional Audit. 6. Once we get to this step, we will prepare responses and monitor findings in response to the Audit. Step 7: Submit the final closeout.

 

There are documents that are not in the files but Mr. Siegal feels like we can procure these from the county. Mr. Seigel feels it would take approximately 50 hours to finalize the grant. He presented to the board a Professional & Administrative Services Agreement for approval which states that SEDA COG will charge $85.00 per hour which includes all travel, printing, and other incidentals, based on monthly invoices; maximum compensation not to exceed $8500 without a mutually approved amendment.

Mr. Bierly made a motion to approve the Professional & Administrative Agreement. Second by Mr. Myers. Motion carried 3 – 0. Mr. Beirly made a motion to designate IDIS Online Access for the CDBG Grant to Denise M. Clark and Glenda E. Ruch from the SEDA COG office. Second by Mr. Myers. Motion carried 3 – 0. This IDIS On-Line Access Request form needs to be signed and notarized and returned to Mr. Seigel.

 

3. Macrosmith, Inc.: Mr. Grier Yartz addressed the board about an Electronic Document Management System. Macrosmith, Inc. offers a web based electronic document management system. The cost is $500 for the set up fee with $50 month minimum based on volume of use.

 

PUBLIC COMMENT: For items not on agenda: No Comments

 

OLD BUSINESS

1. Paving Projects : The township received three bids from HRI, Inc., Glenn O. Hawbaker, Inc., and from Eastern Industries, Inc. for the paving project. The bids were opened. The totals were HRI, Inc. $336,990.00, Glenn O. Hawbaker, Inc. $377,979.10 and Eastern Industries, Inc. $393,308.50. A resolution will be drawn up to allocate money from Jersey Shore Bank. We have been pre-approved to borrow up to $325,000.00. Discussion took place concerning the other funds needed to finish out the year. Harter Bridge is a concern but will most likely come out of next year’s budget.

 

Pine Creek Township has put Gregg Township on their calendar to do the Tar & Chipping based on the Supervisors approval of project. This portion of this project will cost the township $49,542.00. Tar & Chipping will be done on Shook Hollow Road, Grenoble Road and Gingrich Gap Road. Mr. Bierly made a motion to accept the Pine Creek Township proposal to do the Tar & Chipping for Gregg Township. Second by Joel Myers. Motion carried 3 – 0. The work for this project will be done on August 23 -24, 2011. Drop zone for stone will be St. John church on Ridge Road. Wolfe Farms is allowing us to use their shale pit for the tar trailer.

 

Mr. Myers brought up the pick-up truck which was discussed in previous meetings. Mr. Leary feels he cannot justify the expense of a truck at this time. Mr. Myers feels the truck would serve as more than just saving a few dollars in mileage. Discussion took place.

 

Total Expenses for the Paving Projects:

Pine Creek Township -Tar & Chipping: $49,542

HRI: Paving Project: $336,990

Total for project: $386,532.

 

Anticipated Funding for this project:

Jersey Shore Bank Loan: $200,000

Liquid Fuels Fund: $186,532.00

 

Balance remaining in the liquid fuels account: $72,668.09

 

Mr. Bierly made a motion to award the paving to HRI, Inc. Second by Mr. Myers. Motion carried 3 -0.

 

Daylighting the Roads: The Township received quotes to daylight Shook Hollow and Beaver Dam Roads from Aikey Tree Service and Andrew Moore Tree Service. The quotes were as follows: Aikey $7,200 and Andrew Moore $9,100. Mr. Bierly made a motion to hire Aikey’s Tree Service, Inc. Second by Mr. Myers. Motion carried 3 - 0. The money for this project will come from the General Fund.

 

Mr. Grenoble, EMA, was concerned about roads closing and emergency vehicles. They need to know when the roads are to be closed for emergency purposes. Mr. Konopelski will give the firehouse and the EMS the information on dates and roads affected.

Jersey Shore Bank Loan: Mr. Bierly made a motion to pass and execute Resolution R-11-03 when presented to them which states that the township will borrow up to $325,000.00 from Jersey Shore State Bank. Second by Mr. Myers. Motion carried 3 – 0. The Township will start by taking out a loan of $200,000.00.

 

Linda Marshall addressed the Board. See details below in NEW BUSINESS - Affordable Housing Manual.

 

2. Ross Hill bridge update: The Township will need to advertise to find another consultant to work on the Ross Hill Bridge. Our previous consultant went bankrupt. PENN DOT gave us an advertisement to put in paper but it was very lengthy. Mr. Bierly will check to see if we can put an abstract of this ad in the paper and then give out full details to those interested. Mr. Morrison mentioned the option of advertising in the Lock Haven Express as a cheaper alternative to the Centre Daily Times. Mr. Bierly made a motion to approve R-11-04 accepting the Policy and Procedure for Consultant Selection that Penn DOT has published for the Township. Second by Mr. Myers. Motion carried 3 -0.

3. Salt Shed 2nd Phase & 3rd Phase: Phase 2 will be completed at the beginning of the week of August 15, 2010. Mr. Konopelski feels that Phase 3 may have to go to open bid because of the cost involved in doing the work.

4. Harter Bridge Road: Mr. Bierly made a motion for Mr. Franson, Township Engineer, to begin work on the engineering packet to remove the decking and moving forward to repair Harter Road bridge. Second by Mr. Myers. Motion carried 3 – 0. It has been suggested that the township put in a Henderson Style Open grated bridge.

5. Musser Property: Appraiser will give us an estimated appraisal value. They could not do a full appraisal on the property because there are not sufficient comparable properties. Mr. Rayman suggested the board go ahead and seek the letter of estimation from the appraiser and move forward.

6. ENVINITY Proposal: Nothing new to report.

7. Human Resources Policy/Practice Manual: The Township needs some language for advertising to hire a human resource person to contract with the Township. There is a certification that we need to look for in the person that we hire to do this work. The ad would be a brief explanation of what we want and we can mail out the whole description to anyone interested in giving us a quote. Mr. Bierly made a motion to advertise for a Human Resource package. Second by Mr. Myers. Motion carried 3 -0.

8. Website Update: Ms. Snyder has been working with Will, at Keystone Business Support, to finalize the website design before doing the training with Mr. Konopelski and Ms. Snyder. This will take place in the next few weeks.

9. Township Newsletter: Articles due by August 15, 2011. Some article ideas include the Paving Project, Introductory article, website is under construction.

10. Tobacco Free Ordinance: Tabled for next meeting.

 

NEW BUSINES

1. List of 5 Regional Comprehensive Plan: This was tabled until the September Board meeting. The Board will look at the Implementation Chapter and discuss it later to come up with their list of 5 recommendations they would like to see implemented regionally. The PVRPC meets on the 3rd Monday of each month.

2. Turkey Trot Run: Robin will pass the guidelines on to Sam Lush.

3. Lease Agreement with PVCC: Mr. Rayman approved the PVCC lease agreement for renting 2 additional rooms #103 and #104 with some minor changes. This lease would supersede the previous lease. Mr. Myers made a motion to accept the lease as amended. Second by Mr. Bierly. Motion carried 3 – 0.

4. Affordable Housing Manual : Linda Marshall from the Centre County Planning and Community Development Office discussed with the board the manual for affordable housing which was approved by the Planning Commission at the August 1, 2011 Planning Commission meeting. Ms. Marshall also presented to the board the HUD Income Guideline table for 2011. This is the standard used for affordable housing. The Board would like time to look over the document. The board of supervisors requested Ms. Marshall come to the October regular board meeting when the Planning Commission presents to the board their recommendation concerning Subdivision Ordinance Section 304.D.2.

 

STAFF/LIAISON REPORTS

1. Roadmaster Report: Green Grove road project completed yesterday. Mr. Konopelski was awarded tuition for the Dirt and Road grant conference.

2. Gregg Township Planning Commission: Reviewed and approved the draft for the affordable housing manual. The Zoning ordinance was discussed. BOS have no problem waiting until October for the Planning Commission’s report on the subdivision ordinance.

3. Emergency Management Coordinator: EMA no problems. The Fire Company would like to thank the township for their support of the carnival. They would like the Township to write the thank you letter to Jersey Shore Bank for their contribution. The Carnival was not as good as they had hoped due to the weather. Overall attendance and sales were down from previous years. This has been the trend with other fire company’s carnivals and parades as well. Mr. Leary suggested the Fire Company look at a State wide grant that is due in October.

4. Gregg Twp Water & Sewer Authorities: Nothing to report with the Water Authority. Sewer Authority has done some repairs and maintenance on pumps. The Sewer Authority received their audit back. Discussion took place about Auditors and combining services with the Township.

5. PVRPC: This group will meet again on September 19, 2011.

6. Tri-Municipal Park: The site plan for phase one completed and hoping to partner up with the vo-tech. They will have a booth at the Potter Township table at the grange fair.

 

TREASURER’S REPORT

A discussion took place concerning the truck request from Mr. Konopelski. Mr. Konopelski feels there are greater savings for the township than just mileage savings. He sees the truck being used to snow plow the township roads, as well as, lesson the wear and tear on the larger trucks in the fleet. Mr. Leary is still concerned with the amount of money in the liquid fuel and equipment fund accounts that will be needed in the future to replace larger trucks. Some citizens raised concerns about township spending and equipment that the township has purchased. They raised complaints with mowing and other issues concerning the dirt roads.

 

The Board of Supervisors would like to hear from those folks in the community that have complaints or concerns. They would be welcome to come before the board and express their opinions and their concerns.

 

The truck Mr. Konopelski is requesting is a short bed regular cab truck, 4 X 4 with plow prep. No decision was made concerning the truck.

 

Mr. Bierly made a motion to approve the Treasurer’s Report and Checking Account Detail presented to the Board by Ms. Snyder. Second by Mr. Myers. Motion carried 3 – 0.

 

SECRETARY’S REPORT

Approve: July28, 2011 Board of Supervisors Meeting Minutes

Mr. Myers made a motion to approve the July 28, 2011 Board of Supervisors Meeting Minutes. Second by Mr. Bierly. Motion carried 3 – 0.

 

Mr. Bierly made a motion to approve Ms. Snyder to attend a Comprehensive Municipal Finance Course on October 13, 2011 in Mill Hall PA. Second by Mr. Myers. Motion carried 3 – 0.

 

Correspondence

1. Gil Morrison has contacted the Phone Book with changes to listing for Gregg Township

2. PSATS Township Legal Defense Partnership Newsletter

 

Adjourn: Mr. Bierly made a motion to adjourn at 10:28 p.m. Second by Mr. Myers. Motion carried 3 – 0.

 Respectfully Submitted By,

 ____________________________________

Jennifer Snyder

Secretary/Treasurer

Gregg Township, Centre County

 

 
You are here: Home Board of Supervisors Meeting Minutes 2011 August 2011

Office Hours

8:30 a.m. - 2:30 p.m.
Monday - Friday

The Supervisors

  • Joel Myers, Chairman: supervisor2@greggtownship.org 574-1319
  • Douglas Bierly, Vice-Chairman: supervisor1@greggtownship.org 360-1822
  • Charles Stover, Supervisor: cws14@yahoo.com 571-7298

Contact Information

Gregg Township Office

106 School Street
PO Box 184
Spring Mills PA  16875

Phone: (814) 422 - 8218 Fax: (814) 422-8080

secretary@greggtownship.org

Gregg Township Shed

147 Water Street

Spring Mills PA 16875

Phone: (814) 571-2096

roadmaster@greggtownship.org