Gregg Township Centre County, Pennsylvania

June 2011

6June_Minutes.pdf

Gregg Township Supervisors
Regular Meeting Minutes
June 16, 2011
Call to Order: The June 16, 2011 regular meeting of the Gregg Township, Centre County, Board of Supervisors was held in the Old Gregg School, Room 106, 106 School Street, Spring Mills. Vice Chairman Douglas Bierly called the meeting to order at 7:00 p.m.  

Attendance: Chairman Patrick Leary (delayed arrival), Vice Chairman Doug Bierly, Supervisor Joel Myers, Solicitor Robert Rayman

Staff: Road Master Mark Konopelski, Secretary/Treasurer Jennifer Snyder

Visitors: Lisa Bonson, Dianne Musser, Jason Grottini, Jane Burrows, Robert V. Peese, Eric Sauders, Don C. Myers, Laron Horner, Mathew Musser

SPEAKERS: Jane Burrows – Old Gregg School Advisory Committee
Ms. Burrows gave an update on the Old Gregg School Advisory Committee meeting which was held on June 2, 2011. The budget was discussed. They took a vision walk of the building to consider means of expansion and rooms that would be available to rent. Smart Start is renting Room #106 for older kids during the summer. Zerby gap is also renting a room for summer camps. The Penns Valley Community Church will be holding bible school at the facility. A fundraiser has been set up in July. Joan Karp will hold a Zumbathon and proceeds will go to the OGS. The OGS will be participating in the Summer of Service. The purpose is to have people come in and do service that will benefit the school. Kitchen is being used more often. There is another new baker coming in to use kitchen.  The OGS continues to be busy throughout the summer and into the fall.

PUBLIC COMMENTS: For items not on agenda: No comments at this time

OLD BUSINESS
1.    Ross Hill bridge update: Mr. Bierly reported the township completed all the paperwork and submitted into PA DOT. There are some corrections that need to be taken care of. PA DOT has advised the township to cut a check to Mr. Steven Faust for the right of way for that parcel of land. The township will pay Mr. Faust $2400 for the permanent and temporary right of way of this land.

2.     Joint meeting with the Planning Commission and the Board of Supervisors: A discussion took place about the joint meeting. The Planning Commission determined two possible dates that would work for them, Monday, July 11th or Monday, September 12th. The solicitor is unable to attend on either of those dates but advised the Board of Supervisors to go ahead and meet without him. This meeting will be for discussion purposes only. A motion was made by Mr. Myers to hold a Joint Meeting with the Planning Commission on Monday, July 11, 2011. Second by Mr. Bierly.  Motion carried 2-0.

3.    Electricity at the Spring Mills Baseball Field: This item is now in the hands of the Penns Valley Little League. They are still trying to acquire the underground conduit needed to run the wires to the field. The township is waiting to be told when they are ready for us to dig the trench and we will try to get that done as quickly as possible. A pole location has been staked out and determined by West Penn Power.

4.    Salt Shed: Bids to be opened at June 23rd Meeting.

5.    CC Juvenile Community Service Program: A representative will present a short program overview at the July 14 BOS meeting.

NEW BUSINESS
1.    Matthew Musser regarding Property on Brush Mountain Road: Mr. Matthew Musser asked if the supervisors if they might consider selling him the home, once owned by his mother, now owned by the township, located on 166 Brush Mountain Road, Spring Mills PA. Mr. Bierly gave the group a brief overview of this property and how it became property of the township. Mrs. Musser willed the property to the township with the stipulation that Mr. Martin Musser, a brother to Matthew Musser, be allowed to live in said property for as long as is needed. Mr. Matthew Musser expressed to the supervisor’s  that the property has been in the family a long time and that he would like to purchase the property with the same agreement that his brother always have this house as a place to live in if necessary. At the present time, Martin Musser is married and no longer lives in the house. Mr. Matthew Musser is offering the township $40,000 for the property. His suggestion was to set up payments like a mortgage company and the township would receive the interest on the loan. He proposed this would generate ~$16,000 worth of interest. The house was appraised at $56,000. There is not a kitchen or bathroom facilities in the house. Mr. Matthew Musser has been in contact with Mr. Rick Brooks, trustee of the property. Solicitor Rayman will need to see a copy of the deed and has advised the supervisors to get an appraisal of the property.  A motion was made by Mr. Myers to have a copy of the deed for this property sent to Mr.Rayman. Second by Mr. Bierly. Motion carried 2-0.

(Chairman Patrick Leary arrived at the meeting at 7:22 p.m. and assumed the chair for the remainder of the meeting.)

2.    ENVINITY Inc. – Old Gregg School Design Narrative and Guaranteed Energy Savings Proposal: Representatives from ENVINITY, Inc. gave an outline of their proposal to reduce energy consumption and cost at the Old Gregg School Recreation Facility. For the past 10 months, they have been collecting data and analyzing various opportunities for energy cost savings. They put together a packet and presented it to the board with their findings. This packet is available at the Gregg Township Office. The next step to implement the outlined measures is to execute an agreement to complete the engineering design and generate the final turn-key cost to complete the proposed work.

After a question and answer period, a motion was made by Mr. Bierly to execute an agreement to complete the engineering services with Envinity. Second by Mr. Myers. Motion carried 3 – 0.

3.    Capital Budget for Public Works: The staff and Board of Supervisors conducted a road tour on Friday, June 3rd. Mr. Konopelski presented the board with a 5 year capital budget plan for Public Works. This plan includes paving projects, tar and chip seal, equipment purchases and building projects.

The group discussed the needs and uses of the small pickup truck and what would best suit the township. A smaller truck would lessen the wear and tear of the larger township trucks and aid in snow plowing in the winter months. A motion was made by Mr. Bierly for the township to purchase a 250 or 350 Ford Diesel Truck that would be purchased with Liquid Fuels money. The approximate cost of the truck would be $30,000. Second by Mr. Myers. Motion carried 3 – 0. Mr. Konopelski will bring quotes of trucks that match this descriptions to the June 23rd  board meeting.

4.    Automated Red Light Enforcement Transportation Enhancement Grants Program: This grant may work into the guide rail projects that never got finished. Mr. Konopelski will work on writing and submitting this grant.  

5.    Human Resources – Job Descriptions, Employee Handbook, and Personnel Policies:  The Board of Supervisors would like to implement a total Human Resource package for the township. Mr. Leary has not heard back from Mary Kay William in regards to this topic. He will be asking her for a precise scope of work that we can put out for bids. PSATS may also have examples of Human Resource policies and may also have an example of a request for bids for a Human Resource package. Ms. Snyder will check with PSATS.

6.    Recycle Bins – Centre County Solid Waste Authority: The cardboard recycle bin has been overflowing the last few weeks. Ms. Snyder contacted the Solid Waste Authority and they will watch closely and monitor the activity in that bin.

7.    Sue Hannegan to present at the Planning Commission meeting in September: The board sees no issues with the Planning Commission asking Sue Hannegan to present information on Natural Gas.

Mr. Leary reported that the Regional Planning Committee may be planning a meeting wherein all municipalities would be invited to discuss the Marcellus Shale and Nature Gas topic. Mr. Leary will contact Mr. Bob Fox and discuss this. The PVRPC meets the 3rd Monday of each month.

8.    Resident Complaint – Open Sewer on Brush Valley Road: Jeff Kreager has been contacted. We will wait to hear his recommendations.

9.    Website:  Tabled until the June 23, 2011 meeting. Ms. Snyder will bring information to the group.

10.    Minute Books: The state of the old minute books was discussed. Ms. Snyder will check with the Keystate Publishers, who are codifying our records, to see if they made electronic copies of the minute books. If this is the case, Mr. Rayman said it was unnecessary to keep old minute books as long as they have been memorialized.


STAFF/LIAISON REPORTS
1.    Roadmaster Report: Mr. Konopelski stated that the York Rake purchased from Bradco, (motion made for this purchase at the May 12, 2011 Board of Supervisors Meeting) has not been delivered. Mr. Konopelski is proposing to cancel their bid contract and enter into a contract with Walsh Equipment if the rake is not deliverd by Thursday, June 23, 2011. The increase in cost is $600. He will report back at the Supervisors Meeting June 23rd.

Grading was done on the Lingle Valley road and Vonada Gap road. The crew worked hard to get them done in 2 ½ days. They should see an improvement in those roads.

2.    Gregg Township Planning Commission: The Planning Commission met on June 6th, 2011.  They discussed mapping alternate water sources for the fire company to utilize. The fire company was asked to map these sources by the county. The Planning Commission has not heard back from the fire company about their progress on this effort. The Affordable Housing Manual was discussed and is in its final stage.

3.     Emergency Management Coordinator:  Mr. Grenoble was unable to attend the meeting. Mr. Peese was the EMA representative. Ms. Snyder did present a letter to Ms. Bonnie Ripka at the Jersey Shore State Bank asking for donations to offset the cost of entertainment at the Fireman’s carnival.  


Mr. Konopelski will be spraying oil on two bridges (Beaver Dam Bridge and Kline Bridge). He is requesting the fire company to wash the bridge before the township sprays the oil.

4.    Gregg Twp Water & Sewer Authorities:  Mr. Horner reported that Robert Faust had been in contact with him concerning a septic system on Penns Valley Road. He directed Mr. Faust to the Sewer Enforcement Agent about this issue. Nothing else to report.

5.    PVRPC: The Penns Valley Regional Planning Committee continues to work on a valley-wide inventory of equipment.

6.    Tri-Municipal Park: Nittany engineering is doing pro bono engineering work for 2 soccer fields. The committee is working on funding sources. They are asking the Vocational Technology Institute if students, in their program, can use schools equipment and do site work to prep the area at the Tri-Municipal Park.

7.    Penns Valley Code Enforcement Agency: The May Report was given to the board. No further discussion.


Minutes, Bills, Treasurer’s Report –
1.    IRS Tax Penalty: After review of the invoice from the IRS, Mr. Rayman could not see a loop hole that would get the township out of paying for this error by the previous secretary. The 941 federal tax deposit which is to be paid monthly, was paid quarterly resulting in a tax penalty. A motion was made by Mr. Bierly to pay this penalty from the IRS in the amount of $437.66. Second by Mr. Myers. Motion carried 3-0.
2.    Separate Accounts: Ms. Snyder has requested that she be given permission to pursue opening an additional account at businesses such as PV Building Supply and Hosterman and Stover for the Old Gregg School making it easier for her to keep expenditures separated. She will also look into getting a second credit card solely for purchases for the Old Gregg School.
3.    Credit Card Application: A Credit card application was presented and signed by Mr. Leary to request a separate card for Mr. Konopelski to have for township use.  
4.    Investments: Jersey Shore Bank has asked the township about our investments and would like to see if they can help us make more interest from the monies we have. The Board instructed Ms. Snyder to look at the township code for details about investing.
5.    Vacation request – July 11, 13, 15, 2011: Ms. Snyder will check into the cost of a digital recorder for the meetings she will miss while she is gone. She will also see to the availability of Beckie Lease to act as Recording Secretary.
6.    Pennsylvania Bulletin: The Board agreed to cancel the subscription to this publication. It is available free of charge on-line.
7.    Lawn Mower: The lawn mower should be paid from the Equipment Fund.
8.    Approve Minutes: A motion was made by Mr. Myers to approve the May 24, 2011 Board of Supervisors minutes. Second by Mr. Bierly. Motion Carried 3-0.
9.    Treasurer’s Report: Ms. Snyder has asked that she do a simplified budget report on accounts with little or no activity during a given month and then on a quarterly basis do a full budget report. Mr. Bierly asked for a read-only password to quickbooks. Ms. Snyder explained that she doesn’t feel like this is necessary and would be glad to print out any reports from the quickbooks program when asked. Motion was made to accept the Treasurer’s Report by Mr. Bierly. Second by Mr. Myers. Motion carried 3-0.






Adjourn: Motion was made by Mr. Bierly to adjourn the meeting at 9:27. Second by Mr. Myers. Motion carried 3-0.

Respectfully Submitted By:



____________________________________________
Jennifer Snyder
Secretary/Treasurer
Gregg Township

 
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Office Hours

8:30 a.m. - 2:30 p.m.
Monday - Friday

The Supervisors

  • Joel Myers, Chairman: supervisor2@greggtownship.org 574-1319
  • Douglas Bierly, Vice-Chairman: supervisor1@greggtownship.org 360-1822
  • Charles Stover, Supervisor: cws14@yahoo.com 571-7298

Contact Information

Gregg Township Office

106 School Street
PO Box 184
Spring Mills PA  16875

Phone: (814) 422 - 8218 Fax: (814) 422-8080

secretary@greggtownship.org

Gregg Township Shed

147 Water Street

Spring Mills PA 16875

Phone: (814) 571-2096

roadmaster@greggtownship.org