Gregg Township Centre County, Pennsylvania

June 2011

6June_Additional_Meeting_Minutes.pdf

Gregg Township Supervisors
Regular Meeting Minutes
June 23, 2011
Call to Order: The June 23, 2011 regular meeting of the Gregg Township, Centre County, Board of Supervisors was held in the Old Gregg School, Room 106, 106 School Street, Spring Mills. Chairman Patrick Leary called the meeting to order at 7:32 p.m.  

Attendance: Chairman Patrick Leary, Vice Chairman Doug Bierly, Supervisor Joel Myers

Staff: Road Master Mark Konopelski, Secretary/Treasurer Jennifer Snyder

Visitors: Don Franson – Township Engineer, Laron Horner

SPEAKERS:  No speakers

PUBLIC COMMENTS: For items not on agenda: No comments at this time

OLD BUSINESS
1.    Ross Hill bridge update: Mr. Bierly gave a brief update. Mr. Foust has been paid. The process is moving ahead.
2.     Salt Shed: With the assistance of Mr. Franson, the sealed bids were opened and reviewed. The bids came in as the following…

Sollenberger Silos, Inc.: $21,000.00 – 10% bid bond included

Keystone Concrete Products Inc.: $19,560.00 – 10% bid bond included

Premier Construction Group, Inc.: $24,630.00 – 10% bid bond included

The group discussed the warranty each company offered with their product. Mr. Horner is afraid the concrete will not hold up over time with it being in contact with salt. He would prefer the township look at the warranty and consider that as well as the bid from each vendor.  Mr. Konopelski will get a written warranty from each company.

A motion was made by Mr. Myers to award the bid to Keystone Concrete for $19,560.00 conditioned upon a satisfactory warranty. The award will be given to Sollenberger Silos if it is found that their warranty is more favorable to the townships interests. Second by Mr. Bierly. Motion Carried 3 – 0.

The township will begin the next phase of this project. Mr. Franson will work up a spec sheet for the Asphalt Pad for the salt shed project. This phase of the project should be under $10,000.00. A motion was made by Mr. Bierly for the expenditure for Mr. Franson to work up a spec sheet for the next phase of the salt shed project. Second by Mr. Myers. Motion carried 3 – 0.

3.    Bridge over Muddy Creek:  Mr. Bierly asked Mr. Franson questions concerning a recent bridge inspection that the township received from PA DOT. The inspection was done by Pickering, Corts and Summerson, Inc. Their recommendations were to replace loose and missing stones and mortar, as well as place rip-rap rock along the upstream wingwalls to further protect the structure. The total cost would be $6,500. According to the report, when the above repairs are completed, the anticipated life of the underwater portion of the structure is 20 years.  Mr. Bierly wondered if we should complete these repairs right away. Mr. Franson requested copies of our bridge inspections. Ms. Snyder will get Mr. Franson copies of the most recent bridge inspections.
4.    Dirt Road Grant: Mr. Konopelski was awarded a Dirt Road Grant by the Centre County Soil Conservation which he had submitted earlier this spring. The total grant awarded is $17,218.00. This grant will cover repairs to Blue Ball Gap Road. He will be meeting with Soil Conservation Representative on Tuesday, June 28, 2011. He will also check on the project timeline and discuss our obligation to the grant. A motion was made by Mr. Myers to accept the grant. Second by Mr. Bierly. Motion carried 3 – 0.
5.    Capital Budget/Small Truck Purchase: Mr. Konopelski presented the Board of Supervisors with truck quotes that met their requirements from the June 16, 2011 meeting. Mr. Leary feels strongly that the township can hold off on purchasing a truck until the purchase price of said truck could be incorporated into the township budget. Mr. Leary feels that the township has always been fiscally responsible. Mr. Myers suggested we continue with the purchase of the small truck and go ahead with some of the road projects that were outlined in the Capital Budget Mr. Konopelski put together for the board.

Mr. Konopelski discussed with the group a new process for road maintenance called Fiber Matting. It gives flex to roads with a good base. This process has been around for 11 years. There are roads in the township that may be good test sites for this new process. Mr. Konopelski has suggested a portion of Lower Georges Valley Road as a test site for fiber matting. HRI is currently the only company doing fiber matting. They are coming up with an estimated cost for the township.

Mr. Bierly expressed that he has gotten calls from township residence who are concerned with the amount of spending on equipment and buildings without seeing much work done on the roads. Mr. Leary repeated that it is the middle of the budget cycle and he would like to wait until the board can budget for the purchase of a small truck.

Mr. Konopelski expressed that he has had to update much of the equipment since he has taken over for previous roadmaster. Mr. Konopelski stated that the small truck has been a priority since he began working at the township. He continues to feels this will save our larger trucks from wear and tear.

Mr. Bierly would like to get a firm figure on the cost of the roads and set a plan into motion. Once this happens, he is not opposed to purchasing a truck.
6.    Matthew Musser regarding Property on Brush Mountain Road: Mr. Rayman sent a letter to the township indicating the steps to be taken to move forward on this matter. Ms. Snyder has requested a copy of the deed to this property be sent to Mr. Rayman. The next step is to get an appraisal on the property. A motion was made by Mr. Myers to move forward with an appraisal of the property on 166 Brush Mountain Road in Spring Mills. Second by Mr. Bierly. Motion carried 3 – 0.

7.    Septic Tank Concerns: Mr. Kreger sent a fax with his recommendations for the property on Penns Valley Road. Mr. Kreger feels the site was compromised at the time of installation. He feels that an additional absorption area outlined in modification permit #Y014627 should be installed when weather is dryer.

He has also contacted the owner of the house on Brush Mountain Road with the open septic. If he doesn’t hear back from him with a response, he will send him a letter issuing a fine.
8.    Website: Tabled for next meeting
9.    Minute Books:  Ms. Snyder spoke with Keystate Publishers, Inc. They did not make copies of our minute books when doing the codification but will send a per page quote for scanning our minute books and memorializing them.

NEW BUSINESS
1.    Resolutions:  Ms. Snyder discussed with the Supervisors the Open Records Policy Resolution #01-10-07. This resolution will need to be updated with proper names and updated fees. She will bring this to the next meeting.
2.    Office Organization: Minute Books - A request was made by Ms. Snyder to purchase new minute books. These books will have rectangular posts that can be locked when a book is filled. Each book can hold up to 500 pages.  A motion was made by Mr. Myers to purchase (2) minute books, one for the Board of Supervisors and one for the Planning Commission minutes. Second by Mr. Bierly.  Motion carried 3 – 0. Office Assistance - A motion was made by Mr. Bierly to hire Sadie Snyder to assist in organization of the office/records as needed for $8/hour. Second by Mr. Myers. Motion carried 3 -0. Wire Shelving Unit – Tabled until we can get the records room organized. We will then evaluate and decide if needed. Book Shelf: Tabled until we can get the office organized and we can assess the need for this.
3.    Digital Voice Recorder:  Motion was made by Mr. Bierly to purchase a digital voice recorder up to $200. Second by Mr. Myers. Motion carried 3 – 0.
4.    IRS Increased mileage rate: The IRS increased the mileage rate, effective July 1, 2011, from $.51 per mile to $55.5 per mile.
5.    Educational Farm Visits:  The Township receive notice that the Conservation Districts across Pennsylvania will be visiting with crop and/or livestock producers to educate them on the Pennsylvania regulations relating to farming activities. The plan to meet with every producer in their respective counties within the next 5 years.

Other – Mr. Myers reported that someone has complained about the logging project on his property. An Earth Disturbance Inspection Report was sent to the township on this matter. Mr. Myers sent a rebuttal to the County Conservation District as well as forwarded a copy to the township. Should we get any complaints or questions on this matter, please forward them to Mr. Myers.

Minutes –
1.    Approve Minutes: Board of Supervisors Meeting Minutes – June 16, 2011
The Board considered the June 16, 2011, Regular Board of Supervisors Meeting Minutes prior to their approval. Mr. Leary stressed that the motion in the June 16 meeting minutes relative to the truck purchase approval did not accurately reflect the motion that was made at the meeting; however, there was no Board consensus on any modification to the minutes on this matter.
A motion was made by Mr. Myers to approve the June 16, 2011 meeting minutes as stands. Mr. Bierly Seconded the Motion.  Motion carried 2 – 0. Mr. Leary voted nay.

Adjourn: Motion was made by Mr. Bierly to adjourn the meeting.  Second by Mr. Myers. Motion carried 3-0.

Chairman Leary adjourned the meeting at 10:16 p.m.

Respectfully Submitted By,





_____________________________________
Jennifer Snyder
Secretary/Treasurer
Gregg Township

 

 
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Office Hours

8:30 a.m. - 2:30 p.m.
Monday - Friday

The Supervisors

  • Joel Myers, Chairman: supervisor2@greggtownship.org
  • Douglas Bierly, Vice-Chairman: supervisor1@greggtownship.org
  • Charles Stover, Supervisor: cws14@yahoo.com

Contact Information

Gregg Township Office

106 School Street
PO Box 184
Spring Mills PA  16875

Phone: (814) 422 - 8218 Fax: (814) 422-8080

secretary@greggtownship.org

Gregg Township Shed

147 Water Street

Spring Mills PA 16875

Phone: (814) 571-2096

roadmaster@greggtownship.org