Gregg Township Centre County, Pennsylvania

December 2011

12December_PC_Meeting_Minutes.pdf

Gregg Township Supervisors

Regular Meeting Agenda

December 8, 2011

ATTENDANCE

SUPERVISORS: Patrick Leary, Douglas Bierly, Joel Myers

SOLICITOR: Robert Rayman

STAFF: Jennifer Snyder, Secretary/Treasurer

VISITORS

Don Grenoble, Jane Burrows, Dianne Musser. Chris Kunes

CALL TO ORDER/PLEDGE OF ALLEGIANCE: Chairman Patrick Leary called the Regular Board of Supervisors meeting for the Township of Gregg to order at 7:02 p.m.

EXECUTIVE SESSION: Mr. Leary announced the BOS met in Executive Session on December 6, 2011 at 1 p.m. with Penn DOT representatives to discuss the Ross Hill Bridge Statements of Interest.

PUBLIC COMMENTS FOR ITEMS NOT ON AGENDA: No Comment at this time

SPEAKERS/GUESTS

1. Jane Burrows - Old Gregg School Advisory Committee: The Old Gregg School Advisory Committee met on Thursday Dec 1st. A presentation was given by the Penns Valley Community Church regarding their youth center and after school program which runs each Wednesday after school. They are having an Open House this evening for anyone to visit the youth center. On Thanksgiving Day, there was a Turkey Trot which hosted 52 runners and raised over $900 for the HOPE Fund of PV. Thanksgiving dinner was served by PVCC and served 168 meals. The Farmers market will also host a craft fair from 10 – 1 on Saturday, December 10th. The last Farmers Market of the season will be Saturday, December 17th. They will resume again in the spring. The Sustainable Kitchen has been serving breakfast at the Farmers Market and doing very well. They would like to expand to Lunch in the futures as well.

OLD BUSINESS

1. Paving Project: HRI, Inc. split up the invoice so that we can pay for the portion of the parking lot which was paved out of the General Funds ($4,588.50) and the remaining will come from the Liquid fuels ($377,254.21). Mr. Myers made a motion to pay the invoice from HRI, Inc. Second by Mr. Bierly. Motion carried 3 – 0.

2. Musser Property - Musser v. Gregg Township, et al. (Case No. 2011-4845): A motion was filed that gives Musser 20 days to file a complaint. If they don't file the complaint, the township can move to have it dismissed. The buyers cannot receive a clear title to the property until this has been cleared up. Mr. Myers made a motion to extend the date for closing past the original 60 days until there is some resolution. Second by Mr. Bierly. Motion carried 3-0.

3. Ross Hill bridge: The BOS meet with Penn Dot representatives in Executive Session on Dec. 6, 2011 to rate the Statements of Interest. They have ranked the Statements of Interest and have sent them to the Harrisburg State Office for approval. Once a firm is selected, it will be announced.

4. Salt Shed 3rd Phase: The Salt Shed is completed and in use. The final cost of the shed was $56,329.60.

5. Harter Road Bridge – Centre County Liquid Fuels Grant: Mr. Franson suggested that we should know about this grant by the middle of December.

6. CDBG Update: Nothing to report. We should hear back from them sometime after the new year.

7. Human Resource Handbook/Job Descriptions: Information has been sent to Mr. Krow.

8. Earned Income Tax Ordinance O-11-02/Appointing Tax Collector in 2012: Mr. Rayman will draw up a contract as a consulting agreement that we can enter into with Donna Miller for 2012. He will send us this information. Mr. Myers made a motion for Mr. Rayman to draw up a contract with Mrs.Miller as a sub contractor for the year 2012. Second by Mr. Bierly. Motion carried 3 -0.

9. Public Hearing Agricultural District Lot Subdivision Regulation: Section 304.D.2.b: Jan. 12, 2012: Mr. Myers will be out of town on the 2nd Thursday. He proposes that we hold the public hearing and the regular BOS meeting on the third Thursday, January 19, 2012. Mr. Myers made a motion to hold the Public Hearing for the Agricultural District Lot Subdivision Regulation: Section 304.D.2.b. and the regular Meeting of the Board of Supervisors meeting for January 2012 on Thursday, January 19 at 7:00 p.m. Second by Mr. Bierly. Motion carried 3 -0.

10. OGS Room Number Signage: The PVCC has developed some room number signage that can be removed and/or changed when needed. The total cost isn$2500. The PVCC does not want to absorb the total cost. They have asked the Township to pay $1200. Mr. Myers made a motion to pay the $1200 to cover a portion of the cost of room number signage for the Old Gregg School. Second by Mr. Bierly. Motion carried 3 – 0.

11. OGS South Gym Wall Protective Mats: Mr. Bierly will get a price quote to put protective mats on the South side of gym. Mr. Bierly will check with Resilite.

12. Envinity: No representative present from Envinity.

NEW BUSINES

1. Health Insurance: Ms. Snyder has received one quote but is still waiting for quotes from 2 more carriers until we can make a decision on healthcare. When received, information will be given to the Supervisors to look over. We will see a significant savings on health insurance. We need to take care of this by the end of December.

2. Centre County Metropolitan Planning Organization: Mr. Leary mentioned that a candidate is needed for the Centre County Planning Commission as well. Mr. Myers has offered to sit on the Coordinating Committee of the CCMPO. Mr. Bierly made a motion to recommend Mr. Myers to one of the positions open on the CCMPO. Second by Mr. Leary. Motion carried 3-0.

Mr. Leary brought forward the discussion of the Planning Commission Meeting minutes to accommodate Mr. Rayman.

Gregg Township Planning Commission: A discussion took place concerning the Property Maintenance Ordinance that was discussed at the Planning Commission meeting. The BOS asked the PC to draft a Property Maintenance Ordinance for outside of the Village. The PC suggested the Township offer our Village District Property Maintenance Ordinance to the Stonefield development to adopt into their home owner association instead of passing an ordinance to address their issues. It would then be enforced through their home owners association. Mr. Kunes, Planning Commission Chairman, further clarified to the BOS the PC's ideas about this issue. The PC suggested it would be difficult to adopt these rules and regulations in spotty sections of the township as well as enforcement would be difficult. Mr. Bierly indicated that an ordinance if adopted would be enforced by the PVCEA with minimal cost to the township. After much discussion, the BOS decided they would first suggest to the Stonefield Development to amend their home owner's covenants to include similar language as the Village Property Maintenance Agreement.

3. Budget Adoption: The BOS will hold a budget hearing on December 21, 2011 at 12 noon. It has been advertized. A luncheon with the road crew will follow the Budget Adoption Hearing.

4. Road Bonding Protocol: A discussion of the Road Bonding policies and procedures took place. Better communications need to take happen between the PVCEA and the Township. Mr. Bierly, Mr. Myers, Ms. Snyder and Mr. Konopelski will meet with the PVCEA at 10 a.m. on Monday to discuss these items. We need to establish procedures to do road inspections before a permit is issued. A concern is the damage done on Blue Ball Gap Road.

STAFF/LIAISON REPORTS

1. Roadmaster Report: See attached.

Grader: Mr. Leary would like to see an estimated cost of the grader before authorizing the sale of the grader. Mr. Kunes agreed that the grader is probably not worth as much we assume as is common with all equipment. We could put it on the municibid list on the internet and see what we can get for it. Mr. Bierly made a motion to put the grader out for bid and test the market to explore any other opportunities to get a better return for the grader. Second by Mr. Myers. Motion carried 3-0.

Spreader: Discussion took place. Mr. Leary is concerned with the weight of the spreader and overloading the truck. Mr. Myers felt the weight on the truck is needed. Mr. Bierly feels like this will be a back up if another truck would go down. Mr. Myers made a motion to go forward with the spreader that Mr. Konopelski has presented. Second by Mr. Bierly. Motion carried 2 – 0. Mr. Leary voting Nay.

2. Gregg Township Planning Commission: Mr. Bierly was not present at the Planning Commission but presented the minutes to the BOS. Their next meeting will be the 2nd Monday, January 9, 2012. Mr. Myers would like to see a joint meeting in February with all of the boards and commissions in attendance. The PC is also working on generating some names to nominate to serve on the PC. It would be ideal if that person comes from the Village.

3. Emergency Management Coordinator: Don Grenoble, EMC had nothing new to report to the BOS since the last meeting. They will be working on the water source mapping and hope to have that completed by the February 2012 PC meeting. Information was sent to the township for membership in the Township Emergency Management Association. After discussion, it was decided we would hold off joining this association.

4. Gregg Twp Water & Sewer Authorities: No one present to report.

5. PVRPC: The PVRPC is looking to fill two vacancies. They also discussed the list of long range planning items to carry forward.

6. Tri-Municipal Park: Mr. Leary was unable to attend the meeting.

SECRETARY/TREASURER REPORT

1. Treasurer's Report: Mr. Myers made a motion to accept the Treasurer's Report as presented and checking account detail. Second by Mr. Bierly. Motion carried 3 -0.

2. JSSB account closing signatures: Accounts to be closed- General Fund Payroll Acct, Sinking Fund, and Liquid Fuels Reg. Checking. Money in accounts will be transferred to other funds.

3. Approve November 10, 14, 17,2011Meeting Minutes: Mr. Myers made a motion to approve the November 10, 14 and 17, 2011 BOS meeting minutes as presented. Second by Mr. Bierly. Motion carried 3 -0.

4. Secretary's Report: The Meeting Dates for 2012 were discussed - The January meeting will be the 3rd Thursday in January and the October meeting will be held on the 3rd Thursday in October, 2012. Mr. Bierly made a motion to approve the 2012 Meeting Dates and approve the funding to advertise said meeting dates. Second by Mr. Myers. Motion carried 3 – 0.

CPA Firms/Auditor: Ms. Snyder has talked with Rick Bair at Pareante Beard. She has also contacted another firm to get a fee letter from them. Information will be presented this to the board when it is collected.

CORRESPONDENCE

1. PSATS New Law Service – We are missing the 2009 copies. Will hold off on ordering this.

2. GP-6 Notifications –Charles Stover Agricultural Stream Crossing

3. Centre County Assessment Office – Municipal Tax Base Summary – Real Estate

4. First National Bank Wealth Management – Economic and Market Outlook Seminar

5. Young Lungs at Play Honor Roll

6. Letter From Juniata Valley Bank

7. Pennsylvania Farm Show – PA Preferred Reception Invite

8. Larson Design Group – Municipal Retainer Packet

9. Resignation Letter from Julie Mason – Planning Commission

10. Centre County Solid Waste October Monthly Totals

11. Certificate of Election – Joel C. Myers

12. Coyler Lake Dam – High Hazard Dam Notice

13. Township Emergency Management Association

14. PSATS Annual President's Leadership Award

ADJOURN

Mr. Myers made a motion to adjourn at 8:30 p.m. Second by Mr. Bierly. Motion carried 3- 0.

 
You are here: Home Board of Supervisors Meeting Minutes 2011 December 2011

Office Hours

8:30 a.m. - 2:30 p.m.
Monday - Friday

The Supervisors

  • Joel Myers, Chairman: supervisor2@greggtownship.org 574-1319
  • Douglas Bierly, Vice-Chairman: supervisor1@greggtownship.org 360-1822
  • Charles Stover, Supervisor: cws14@yahoo.com 571-7298

Contact Information

Gregg Township Office

106 School Street
PO Box 184
Spring Mills PA  16875

Phone: (814) 422 - 8218 Fax: (814) 422-8080

secretary@greggtownship.org

Gregg Township Shed

147 Water Street

Spring Mills PA 16875

Phone: (814) 571-2096

roadmaster@greggtownship.org